Finance: Taxes

Greg Crabtree shares his ideas on how to simplify the overcomplicated US tax system, for the benefit of entrepreneurs and the economy as a whole.


As an accountant, I have a unique vantage point to observe how entrepreneurs change their decisions based on tax policy. My focus as a business advisor is making businesses more profitable first, then dealing with the tax implications of profit.

As much as I would like to focus on profit, I regularly have to “reprogram” the entrepreneur’s thinking on taxes. With new clients, I often have to overcome the advice given by their former CPA, who would inevitably advise them to buy more equipment at the end of each year to avoid paying taxes. Folks, this is just plain dumb unless your goal is to never build wealth from your business.

I would classify entrepreneurs into three groups when it comes to taxes:
1. No Taxes, No Way Nate: This guy will do anything possible, including cheating, to pay no taxes. From our experience with clients we turn down or terminate, this problem is likely bigger than even the IRS estimates.

2. Accidentally Profitable Alex: This guy is so focused and passionate about his business that he forgets to plan for success, and the resulting taxes often come as a surprise. Many times this is from a cash out event rather than ongoing profit.

3. Eddie the Enduring Entrepreneur: This is my favorite type of entrepreneur to work with because he is building a lasting business that will be a tremendous wealth-generating engine for himself and his family. This entrepreneur is often held back by bad advisors who encourage him to waste wealth to avoid taxes, but his instinct and common sense frequently help him overcome the faulty counsel.

The only type of tax that you can make No Taxes Nate pay would be a sales tax (or VAT – value added tax). But given Nate’s predisposition not to pay any taxes, he will find a way to skim or avoid the tax altogether. Unfortunately for us honest entrepreneurs, we will endure audits because of Nate, since that is the only way the tax collector can find him.

Accidentally Profitable Alex does not make decisions based on taxes until his first major tax event occurs. Once that event happens, he may change his name to Nate if he perceives the tax impact is too great. Alex is likely to be a “one’er,” which is the term used for someone who can be profitable once, but cannot repeat the success.

Eddie is the guy we should focus tax policy around because he is the guy that employs the bulk of the workers in the US economy. Employment studies have shown that 70 percent of all employees are employed by privately held businesses and 100 percent of all new job growth comes from private business. Publicly held businesses kill as many jobs as they create and that is just the nature of the beast. Every time a publicly held business has purchased one of my clients, the public business has decreased employment of the company purchased, not increased. They are inherently geared toward buying the “business” done by the private company, bolting it on to their infrastructure, and off-loading the private company’s management.

Since I started in public accounting in 1978, I have seen multiple tax ideas played out and the varying business decisions resulting from each policy. I can honestly say that no policy proposed has ever caused the result the policy maker wanted, with the possible exception of the 1986 Tax Reform Act. This is the tax act that eliminated tax shelters and lowered tax rates to two simple brackets, 15 percent and 28 percent. This was the first time I saw my clients get focused on making profits and just pay the taxes. Unfortunately, the two brackets eventually turned back into six brackets that topped out at 39.6 percent. In addition to federal taxes, states have continued to raise rates as well, and the average income tax rate runs around 6 percent.

I can honestly tell you that somewhere between 25 percent and 30 percent (federal and state tax combined) is the point where entrepreneurs will push forward to make more money rather than just put it on pause and take care of their own. It also helps to have fewer brackets and get to the top bracket relatively quickly. Simplicity has a tremendous power to move people to action and release them from the paralysis that lack of understanding brings.

Policy makers need to understand that entrepreneurs can always trim growth and just take care of themselves and their core employees when uncertainty abounds. When they are presented with a flat economy like the one we face now, they need long-term certainty to encourage them to take some risks. When they think their hard work will be eaten up in taxes, it takes all the incentive away.

In my interaction with entrepreneurs from around the world through the Entrepreneurs’ Organization, it struck me that US entrepreneurs are significantly under-capitalized compared to their counterparts in Europe and Asia. Easy credit played a big part in this, but tax policy also plays a huge role. The typical US entrepreneur rubs two dollars bills together and tries to make a profit. They start without capital, with just an idea and a dream, and find a way to make it work.

The disconnect that policy makers do not understand is that during the capital building phase of the business (typically the first five years in business) all of the after-tax profits are plowed back into the business. Politicians make comments about taxing the rich people, but the ones I deal with that have a business that shows $300,000 in profit are having to pay an average of $120,000 in taxes (40 percent federal and state) which only leaves $180,000 to put back into the business to repay debt (remember, you encouraged them to start a business and borrow to start it).

Until you have sat in the conference room going over the final year end numbers with a business owner, you have no concept of the disappointment they feel to learn that what appeared to be a success of $300,000 in profit is really only $180,000 (which they used to repay debt so their cash balance did not change). And if they are diligent and have no bumps in the market, they will be out of debt in five years. Those are big “ifs”. We found that we have to monitor this quarterly with clients because they spend their profits and leave no cash for taxes. When they have no cash for taxes, this starts the death spiral of their business because the IRS is now a creditor of last resort.

Taxes may never be simple, but folks, we can do better than this. Also, I would be a happy practitioner if I never had to help someone file another tax return. We do not need tax preparation to be a jobs program; all of those folks can easily be used to do other useful and more productive things.

Here are my ideas from the real world:
1. Go back to two simple brackets, 15 percent and 25 percent. You need to keep the top bracket at 25 percent since we need room for inevitable increases in Social Security and Medicare tax rates or limits. All income would be treated the same (ie, no capital gains).

2. Simplify taxation of C corporations by allowing a tax deduction for dividends paid. This will encourage public companies to pay out excess capital back into the marketplace, plus you can withhold taxes on the payment and increase tax cash flows to the Treasury. This would also help small privately held C corporations eliminate double taxation and put them on a level playing field with S corporations and LLCs.

3. Withhold taxes on flow of funds – since the tax brackets are lower, it is more reasonable to withhold taxes on payments made to owners. Any money taken out by an owner of an S corporation, C Corporation or LLC would have taxes withheld on the payment (no shareholder loans!). This would encourage owners not to fall into the bad habit of taking money out of the business without considering tax implications until it is too late.

4. Eliminate itemized deductions – it is time for us to realize we only pollute the thinking of the taxpayer when we make something deductible. You can adjust personal exemptions and a standard deduction to some reasonable level to protect the lower income levels, but after that, make it simple and non-tax motivated.

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Greg Crabtree has worked in the financial industry for more than thirty years and founded Crabtree, Rowe & Berger, PC, a CPA firm dedicated to helping entrepreneurs build the economic engine of their business. In addition to serving as the firm’s CEO, Crabtree leads the business consulting team—helping clients align their financial goals with their profit model and their core business values. He is the author of Simple Numbers, Straight Talk, Big Profits!